Vehicle rental agreement
Parties, the vehicle and rental period, price and deposit, renter obligations, liability and return.
Free templates
Templates for rental businesses.
Free to download.
A rental agreement, a handover form and a return form — the same documents rental businesses work with in Flotello. Download them as a PDF to print or a Word file to edit. No sign-up, no email address.
This template is a general aid, not legal advice. Read it in full before use and adapt it to your business.
Documents
Vehicle handover form
Mileage and fuel level, accessories checklist, existing damage at handover, number of photos and both signatures.
Vehicle return form
Condition at return, distance driven, fuel difference, missing accessories and deductions from the deposit.
Free, no sign-up · PDF to print, Word to edit
Good to know
Who they are for
Businesses renting out trailers, cars, vans, campervans and machinery. The templates are deliberately general: strike out what does not apply to you and add what is missing.
Where they come from
They are jurisdiction-neutral documents built from day-to-day rental practice. Every rental business gets the same texts as its starting templates inside the app.
What they are not
Legal advice. A template is a sound starting point, but consumer and contract law differs from country to country. Read the whole text before you use it and have it checked by a solicitor or lawyer where you operate.
Paper works. Until you have to find it.
In Flotello the agreement and the forms fill themselves in from the booking, the customer signs with a finger on your phone, and the PDF is still attached to the rental a year later.
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