What’s new
Flotello improves every week — mostly at the request of rental companies themselves. Every new feature is in your app straight away, in every plan.
Insurance packages for rentals
Offer customers 1–4 paid packages — the more expensive the package, the lower the deposit and the excess. In online booking they appear as cards; the price is added to the booking and the invoice. On documents the package is called a “damage waiver”, because insurance may only be sold by insurers. Find it under Settings → Insurance.
Guide →Nothing left uninvoiced
Flotello warns you about a returned rental without an invoice, and bookings have an “Uninvoiced” filter.
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Your terms when the contract is signed
If you keep your own terms and conditions in Flotello, the customer opens and accepts them when signing the contract or an amendment. The consent is recorded in the contract.
Guide →Documents for machines and updated templates
Contracts and protocols print the registration number, serial number or VAT ID only when they are filled in. Refresh an older saved template with “Replace with the current default”.
Guide →Free extra = “Included”
Accessories priced at 0 show to the customer as “Included”, not as a zero amount.
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Remote contract signing
You sign and send the contract by email with “Send for remote signature”. The customer signs with a finger on their phone; both sides receive the signed PDF, including a record of how it was signed.
Guide →Contract amendment
Confirm an extension or shortening of the rental with an amendment. Create the template under Settings → Documents with “New amendment”; the new dates and price fill in automatically.
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Contact persons for business customers
For a company you keep in one place who signs, who orders and who collects. Flotello matches a company from online booking to the right customer record by its company ID — no duplicates.
Non-chargeable weekdays
Sundays free? Turn on “Non-chargeable weekdays” on the vehicle and Flotello calculates the price itself.
Guide →Transport by the kilometre
Under Settings → Extras set a price per kilometre and a minimum price; add transport to a booking with one click and it appears on the contract and the invoice.
Guide →Balance at or after hand-over
With a deposit and balance you can now also choose “At hand-over” or “After hand-over” as the due date.
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Your own date search on your website
The widget takes over the dates and vehicle type from your own form, and the customer sees available vehicles straight away. The guide is under Settings → Public booking.
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Invoicing for VAT payers
With “We are VAT payers” switched on, you issue an advance payment invoice for a received deposit, and the final invoice settles it automatically.
Guide →Contracts and protocols for companies
One template works for individuals and companies; documents carry your logo and, for companies, clearly state who signed the contract and who collected the vehicle.
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Expected bank transfer
“Bank transfer — awaiting payment” records the expected payment; when the money arrives you click “Received”. Set invoice due periods for your business and for each company separately.
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Machine servicing by engine hours
Enter the service interval and Flotello tracks from the protocols how many engine hours are left — with a timely “service soon” or “overdue” warning.
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The next invoice in one click
For long-term hires, issue the next monthly invoice with “Issue next based on this” — lines, prices and customer are carried over.
Guide →Online booking without payment: requests
The customer sends a non-binding request and pays nothing; you confirm or decline it with one click. No connected card payments needed.
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Engine hours and fuel for machines
Hand-over and return protocols record engine hours and fuel for machines. Set a daily limit and a price per extra hour — Flotello calculates the surcharge itself.
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Deposit and balance
In online booking the customer pays only part of the price now and the rest later; Flotello sends the reminder with a payment link itself.
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Discount by rental length
Set from which rental day the price drops (up to five levels). Flotello applies the discount itself, in the office and in online booking.
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